Friday, May 31, 2013

How To Stop Unauthorized Printing Of PDF Files

If you need to limit the number of times a document or file is printed, a PDF print protection feature can be a very helpful thing to use. There are a number of different ways to use them.  The following information explains how to use PDF restrictions to further secure the unauthorized printing of content.

The easiest way to eliminate unauthorized printing of documents and files is to disable printing all together. This may not be the most practical approach. It would require a document management system that does not allow documents to be transferred from a computer to a printer. However, it may be the best way to achieve the desired objective.

Usually, disabling the printing function completely is not necessary. Using PDF print protection can provide more options. It is may be more important to set an enforceable limit on the number of copies that are printed. The purpose of these restrictions may be to help mitigate unauthorized distribution, and content piracy. Another concern may be the printing of files by unidentified sources. By using PDF restrictions you can put controls in place to prevent this from happening.

It is important to many people that their work not be re-produced and credited to someone else. The use of watermarking is a good way to avoid this problem and to identify the source of a document leak. This technique will also make it more complicated to take pre-existing content and disguise it as original work.

There are different ways to prevent unsanctioned printing. Sometimes the extreme measure of stopping any reproduction is needed. Utilizing PDF print protection features may provide more flexibility.

Friday, May 24, 2013

Tips For Protecting PDF Files

PDF documents have become one of the most common ways that people share information and documents, because they provide an easy and standardized format that will be preserved no matter what kind of computer, operating system, or software you are using. However, many companies have discovered that PDFs are not necessarily secure. If you’re not sure how to protect a PDF file, here are some quick tips.

When you have sensitive business or client information that you need to put into a document, you need to know it has not been altered or changed in any way. If you know how to protect PDF documents, you can feel confident that the information you send out has not changed. It starts with the right software.

One of the most important things you should know is how your PDF can be compromised. People might be copying, modifying, or printing the PDF without your authorization, capturing screen shots (even for PDFs you think are protected), or sharing that information around the Internet. To prevent this, you need a solution that allows you to easily and securely lock part or all of your documents, and grant only the kind of access you want to allow. That might mean locking the PDF from certain computer or devices, adding automatic watermarks, creating password access, or some other form of protection.

If your company works with large volumes of documents and you need to know how to protect a PDF file that is part of a larger volume of documents, you can find solutions today that allow you to automate the process with batch protection so you don’t have to worry about human error if someone missed one of a huge number of PDF documents you need to protect.

Sharing information is critical to today’s business success, but it’s important that you are able to only share information on your own terms. Get the right solutions and learn how to protect PDF sensitive business documents today.

Friday, May 17, 2013

Put A Strong Lock On Your PDF File Information

As you work to implement protect PDF file measures, information thieves work to come up with more innovative ways to break your protection.  The solution is to contact a Document Rights Management (DRM) provider, and create the most secure lock for your data as you can.

Some of the measures a provider implements for PDF document security will address the common methods of unauthorized information access.  These include allowing users to save sensitive documents to their computer, or to forward them in their emails.  It also stops users from printing out the documents and disseminating the paper copies.  It even prevents screen captures of the proprietary documents.

However, many of the measures taken by a professional DRM company to provide protect PDF file strategies are not dreamed of by the common user.  For instance, the best DRM providers will not use plug-ins.  Although providing protection service with a plug-in is a standard way of providing a general service, it does not provide the level of validation required by a strong DRM strategy.

Another common way to protect information transfer is to create access controls using the most common Internet browser scripting language available: JavaScript.  However, JavaScript is not a secure implementation, and is vulnerable to malicious software that can copy or even alter the content of PDF documents.  The best DRM providers do not use JavaScript.

Another way that information hackers access controlled information is to go to the temporary documents storage location.  Depending on the browser and settings, every document a user views is stored to a temporary location, whether they manually save the document or not.  Some of the reasons it does this is to preclude having to save a large document in limited dynamic memory.  It will also have a cached copy of the document that allows the user a second view without downloading the file a second time.  Unfortunately, the location of these documents is not well hidden, and thieves can bypass the original document and simply access the temporary documents.  Top-level DRM firms will not use temporary documents either.

One display method that was effective for a long time was to use Flash to provide PDF document security.  However, even this method was broken years ago, and your DRM provider will not use Flash either.

These are just some of the design constraints a DRM company addresses.  After reading this, many are surprised at how vulnerable their sensitive information actually is.  However, they can see that their documents are in good hands, and that, as fast as the information thieves come up with new strategies, their DRM solution provider is there to stop them.

Thursday, May 16, 2013

Selecting High Quality PDF Security Software

The use of electronic documents to conduct work has become standard practice for businesses and organizations everywhere in the world.  Despite that fact, very few users are taking the necessary steps in their offices to ensure that they are protecting documents properly.  Whether you are a large publisher or a small business regularly managing digital content, PDF security software is an important investment to make for the future of your client base.

Simply put, PDF security software allows you to control who can access electronic documents, what they can edit within those documents, and how long they view the content.  If you are looking for this type of security, make sure to choose a reliable software company that can give you the security and results you are looking for.

Like most basic PDF security software, it is important to find software that prevents unauthorized access to PDF documents in your system.  There are certain systems that also offer a full suite of administrator options to improve client user experience.  As the administrator, you will be able to set up unique user accounts with customizable viewing, printing, and location permissions.  Document retention allows PDFs to become inaccessible after a predetermined time.  Document watermarking with user information can be displayed on any printing.

For a company striving to protect sensitive documents or a publisher managing ebooks and subscription services, there is certain software available that will provide the perfect solution.  Don’t cut corners in protecting documents for your clients.

Thursday, May 9, 2013

PDF Data Security

If you are a publisher or corporate business regularly handling large streams of PDF content, you know how important pdf data security is.  Advances in software and technology during the 21st century have made storing, sharing, and editing electronic documents much easier.  But despite broader access to the general market, very few businesses are integrating management systems that are both user friendly and able to effectively protect pdf document rights.

There are some services that offer customizable, affordable enterprise rights management and pdf data security for any size business.  A priority for any organization managing electronic documents is protecting intellectual property from being altered or accessed by unauthorized users.  To achieve this, certain companies have developed a sophisticated password protected system that is quick to implement into your existing structure.  While this level of PDF data security is second to none, the system is also designed to be simple and user friendly for your staff.

If your business offers subscription-based services for clients to access electronic documents, there are even more tools that can help.  The ecommerce interface allows you to set up payments and user accounts online.  Additionally, you will have the tools to manage each client’s PDF document rights and access on a per user basis.

Quality management of electronic documents is a service that more and more consumers and businesses have come to expect. When you need PDF security, make sure to find a company you can trust.