Wednesday, June 20, 2012

The Importance of Properly Protecting Your PDF Files

The digital age has made our lives easier in so many respects. Though it has also caused a few issues as well. When everything was on paper it was easier to keep prying eyes off your documents. Digital media has changed all that.

If you are one of the millions of people who work with pdf files as your primary document type, you know that once it is created, sent or posted, it can be difficult to control who sees it or even how many copies are passed around. When working with these files you need a way to protect pdf with password protection. Password protection is just one way you can be sure of "eyes only" protection on these digital files. Unfortunately if you do not secure pdf files before allowing others to access them there is just no way to keep your data safe. A user that wants to "borrow" some of your data may just make a copy to their hard drive, a usb drive or they could email it to themselves to store it there. A simple password program will keep a random person from accessing the information in your pdf files but if you need someone to see the file, but not retain their copy, it becomes a much more complicated issue. Simply printing out your documents or using a program to take a screen capture are very simple ways someone may retain information from a pdf that is your property.

Making sure you have secure pdf files is difficult, but not impossible. Make sure to do your homework and protect your files properly.