Friday, August 31, 2012

The Standards of Security

The standard format for documents today has become the PDF. These files are readable on nearly every operating system and exist as the most versatile form of file sharing for basic information available. This level of compatibility is extremely convenient for anyone sharing information on a regular basis. However, for individuals who have sensitive information that needs to remain relatively private, this advantage can actually serve as a draw back. File sharing programs are everywhere and not all of them are always secure. Updates and security software provide some protection, but the people trying to steal information always seem to be one step ahead of the game.

For this reason it is important to secure your documents themselves. When the security of your network fails, you can be sure that the protection of your actual data is safe by using a secured PDF. Programs are available that can actually lock your files to outside sources and encrypt the data that is present in the PDF you are transferring. Programs such as Lock Lizard allow you to create a secured PDF that even dictates how long the receiving party will have access to the document.

Quality protection software for PDF files give you complete control over your data. Many times there are copyright issues with the content you are transferring. Having the ability to track PDF files lets you monitor unauthorized distribution of your content. Controlling what users can actually do with the content you send them gives you heightened security even when the files are no longer in your hands! The ability to track PDF files even lets you control the environment in which the files are viewed. Viewing can be limited to strictly when users are online or off. The control of information truly is power, and in this case, power is security.


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